Advanced Passenger Information

We hope you are looking forward to your trip! As your travel dates draw closer, we need to collect some more information from you to ensure that your trip runs smoothly. Please can you submit the below form as fully as possible and for all passengers travelling on your booking. If you are travelling with other couples / passengers under the same booking reference, you can submit one form for everyone or you can submit more than one form using the same reference booking number, as long as we receive the required information for all passengers.

Fields marked with an asterisk (*) are required in order to submit this form. Please complete the form as fully as possible.

Booking Details

Please provide your personal Reference Number which can be found at the top of your quotation.

You and Your Passengers

Please provide details for you and your passengers. Use the 'Add Passenger' and 'Remove Passenger' buttons to increase and decrease the number of people travelling in your party.

Passenger 1 Details

Name:*

Preferred name:

Date of Birth:*

Gender:*

Nationality:*

Contact number:*

Contact email:

Emergency contact details (name, number and relationship):

Add Passenger   Remove Passenger

The Health and Wellbeing for Travel of You and Your Party

 

❶ Do any passengers in your party have any physical or mental health conditions that may impact your travel or that we should be aware of? Please detail below which passenger name and the nature of the health condition.

❷ Please confirm that any health conditions are self-managed:*




 

Please note: Any required medication should be carried in your hand-luggage wherever possible in case of baggage loss or delay. Please bring with you any written prescription in case replacement medication is required during travel.

❸ Do any passengers have any mobility issues/restrictions that you think we may need to be aware of? Please detail below which passenger and the nature of the mobility issue and how it may impact your travel.

❹ Please confirm that you’re aware you will need to self-manage your luggage:*


 

Please note: If you have already notified us of a mobility issue, we may have made any suitable special requests relating to your mobility (such as low-level floors or rooms close to elevators etc.).

❺ Do any passengers in your party have any special dietary requirements? Please detail below which passenger name and the nature of the special dietary requirement or allergy.

Please note: Most establishments in the UK are well prepared for dealing with a whole range of dietary requirements and offer suitable breakfast options as standard. However we will notify a hotel where relevant – particularly if you are travelling on a tour inclusive of any evening dinners.

❻ Have you secured trip insurance for your trip?*



 

If yes, please confirm below your insurance details to include: Insurance company / provider name, passenger names covered on the policy (list names), policy number / reference, provider emergency contact number:

❼ I confirm that I understand the importance of securing suitable trip insurance:*


 

Please note: More information outlining the importance of trip insurance can be found on our website at the following link: https://adeotravel.com/extra-services/travel-insurance/. Please ask your travel consultant for additional information.

Arrival / Departure Information

 

❽ Do you have your flights booked and/or arrival and departure arrangements in place for your trip at this time:*



 

Please note: If yes, please can you forward us your flight confirmation / e-tickets or schedule to us by email to: info@adeotravel.com at your earliest convenience (if you have not already done so).

If you do not yet have your flight / arrival reservations in place, please can you forward details as soon as you have them available. We require these travel details in order to cross-check the information with your land travel arrangements. We will also store this information on file for our reference in order to notify relevant suppliers at point of booking and/or in case of delay at time of travel (e.g. car hire, transfer drivers etc.).

Eligibility to Travel

 

❾ Please confirm you are aware you need a valid passport for travel:*


 

PLease note: A valid passport is required for travel to the UK from overseas – traveller passports should not be due to expire for a period of six months after the end of proposed stay in the UK.

❿ Please confirm that you are aware that the ETA must be obtained in advance of travel:*


 

Please note: From January 2025, all non-British international visitors to Britain must obtain an ETA (Electronic Travel Authorization) in advance of their trip. Click here for more information on ETA. If you are travelling from countries other than Europe, the USA, Canada, Australia and New Zealand you may also require a travel Visa. Travellers with British nationality will need to travel on their British issued passport or obtain a certificate of entitlement to travel. Please ensure that you have the relevant paperwork prior to travel.

I confirm that I have completed the above form to the best of my knowledge and that the above details are correct.

In line with our privacy policy, your contact details will be kept securely and will not be shared with any third party agencies. All details will be used soley for the purposes of ensuring you have a safe and enjoyable trip with us.